FlexNet Operations Permissions

FlexNet Operations 2018

Permissions are grouped into roles, and roles are assigned to users. The following permissions are available in FlexNet Operations:

Alert Management

The following Alert Management permissions are available:

Permission	Description
View and Subscribe Alerts	Allows a user to browse available alerts and subscribe to them.
View and Manage Alert Configurations	Allows administrator to configure alerts and access the alert cleanup service.

System Administration

The following System Administration permissions are available:

Permission	Description
View System Information	View system information displayed in the System Information page (click System > About Advanced Lifecycle Management Module).
View and Manage Configurations	Configure the database connection, the behavior of the FlexNet Platform Server, the behavior of the Producer Portal, and the behavior of different portions of FlexNet Operations. Access to all functionality of the System Configuration page (click System > Configure).
View and Manage HTML Content	Create and maintain HTML content, including the ability to enable/disable its visibility on the End-User Portal.
View and Manage Email Templates	Maintain email templates, including enabling/disabling and creating variations.

Operations Feature Bundles

The following FlexNet Operations Feature Bundles permissions are available:

Permission	Description
View Feature Bundles	View feature bundles in read-only mode.
Update Feature Bundles	Edit feature bundles. Important • If Update Feature Bundles is assigned to a role, also assign View Feature Bundles.
Create Feature Bundles	Add feature bundles. Important • If Create Feature Bundles is assigned to a role, also assign Update Feature Bundles.
Change Feature Bundle State	Change the state of feature bundles, such as deploying a feature bundle. Important • If Change Feature Bundle State is assigned to a role, also assign Update Feature Bundles.
Delete Feature Bundles	Delete feature bundles. Important • If Delete Feature Bundles is assigned to a role, also assign View Feature Bundles.

Operations License Models

The following FlexNet Operations License Models permissions are available:

Permission	Description
View License Models	View license models in read-only mode.
Create License Models	Add license models. Important • If Create License Models is assigned to a role, also assign View License Models.
Update License Models	Edit license models. Important • If Update License Models is assigned to a role, also assign View License Models.
Delete License Models	Delete license models. Important • If Delete License Models is assigned to a role, also assign View License Models.
Change License Model State	Change the state of license models. Important • If Change License Model State is assigned to a role, also assign Update License Models.

Operations Entitlements - Producer Portal

The following FlexNet Operations Entitlements permissions are available:

Permission	Description
View Entitlements	View entitlements in read-only mode.
Update Entitlements	Edit entitlements. This includes changing any attributes of the entitlement, adding line items to the entitlement, upgrading an entitlement, renewing an entitlement, and upselling an entitlement. Important • If Update Entitlements is assigned to a role, also assign View Entitlements.
Upsell Entitlements	Upsell entitlements. Important • If Upsell Entitlements is assigned to a role, also assign Update Entitlements.
Upgrade Entitlements	Upgrade entitlements. Important • If Upgrade Entitlements is assigned to a role, also assign Update Entitlements.
Renew Entitlements	Renew entitlements. Important • If Renew Entitlements is assigned to a role, also assign Update Entitlements.
Create Entitlements	Add entitlements. Important • If Create Entitlements is assigned to a role, also assign Update Entitlements.
Change Entitlement State	Change the state of entitlements. Important • If Change Entitlement State is assigned to a role, also assign Update Entitlements.
Delete Entitlements	Delete entitlements. Important • If Delete Entitlements is assigned to a role, also assign View Entitlements.
Edit Sent Emails	Allows email content to be updated after the message has been sent. Used to correct errors.
Edit Unsent Emails	Allows the user to copy an email, and edit email content and distribution list.
Create Email Notifications	Send email to users entitled to download packages or files.
Queue Email	Allows the user to schedule email delivery after approving the message content.

End-User Portal

The following End-User Portal permissions are available:

Permission	Description
View Entitlements	View entitlements for user’s accounts in read-only mode.
Generate Licenses	Generate a certificate license through the End-User Portal. Important • If Generate Licenses is assigned to a role, also assign View Entitlements. For FlexNet Embedded, when Generate Licenses permission is assigned to a role, an end user can map add-ons to a device.
Rehost	Rehost a certificate license through the End-User Portal. Important • If Rehost is assigned to a role, also assign Generate Licenses.
Repair	Repair a certificate license through the End-User Portal. Important • If Repair is assigned to a role, also assign Generate Licenses.
Return	Return a certificate license through the End-User Portal. Important • If Return is assigned to a role, also assign Generate Licenses. For FlexNet Embedded, when Return permission is assigned to a role, an end user can remove add-ons from a device.
Manage Users	Manage users through the End-User Portal. This permission does not work for external domain (LDAP) users. For LDAP users, assign the separate, Manage OrganizationsAccounts and Users by Domain Users permission instead.
Manage Accounts	Manage accounts through the End-User Portal.
View Licenses	View licenses for a user’s accounts in read-only mode.
Transfer Line Items	Transfer entitlement line items through the End-User Portal.
View Devices	View devices for a user’s accounts in read-only mode.
Split Line Items or Bulk Entitlements	Split line items or bulk entitlements through the End-User Portal.
View Accounts	View accounts in read-only mode.
View Users	View users in read-only mode.
Transfer Hosts/Move Devices	Transfer hosts or move devices through the End-User Portal.
Get Downloads	Get downloads through the End-User Portal.
View Expiring Entitlements	View the Expiring Entitlements page, subscribe to renewal reminders, receive Renewal Reminder email messages. The View Expiring Entitlements covers both expiring entitlement and expired entitlement features.

End-User Portal Trusted Storage Licensing

The following End-User Portal trusted storage licensing permissions are available:

Permission	Description
Short Code Activation	Enable short code activation in End-User Portal.
Manual Activation	Allow manual activation of trusted storage rights in End-User Portal.
Manual Return and Repair	Allow manual return and repair of trusted storage rights in End-User Portal.
Short Code Return and Repair	Allow short code return and repair of trusted storage rights in End-User Portal.

Web Services

The following FlexNet Operations Web Services permission is available:

Permission	Description
Execute Web Services	The authenticated Web services user must have this permission to perform any FlexNet Operations task through the public Web services. Important • In addition to this permission, the user must have task-specific permissions as well.

Permission

Description

Execute Web Services

The authenticated Web services user must have this permission to perform any FlexNet Operations task through the public Web services.

Important • In addition to this permission, the user must have task-specific permissions as well.

Operations Export Import

The following FlexNet Operations Export Import permission is available:

Permission	Description
Export and Import	This permission allows the user to import legacy fulfillments using the Importing and Exporting Entities page. For more information about how to export fulfillments from a previous version of FlexNet Operations and import them into this version, refer to the Importing and Exporting Entities section of the Administration Guide, Producer Portal Help Guide, or Producer Portal Help. It also enables producers to control user access to data export options for a FlexNet Operations entity to prevent inexperienced users from exporting large amounts of data and negatively impacting system performance or causing an outage. Users without Export and Import permission see only data export options with low impact, such as Selected Items, on an entity’s Export drop-down menu. Users with Export and Import permission see the complete list of data export options, including those with high impact, such as All Items and Data Import Template.

Permission

Description

Export and Import

This permission allows the user to import legacy fulfillments using the Importing and Exporting Entities page. For more information about how to export fulfillments from a previous version of FlexNet Operations and import them into this version, refer to the Importing and Exporting Entities section of the Administration Guide, Producer Portal Help Guide, or Producer Portal Help.

It also enables producers to control user access to data export options for a FlexNet Operations entity to prevent inexperienced users from exporting large amounts of data and negatively impacting system performance or causing an outage. Users without Export and Import permission see only data export options with low impact, such as Selected Items, on an entity’s Export drop-down menu. Users with Export and Import permission see the complete list of data export options, including those with high impact, such as All Items and Data Import Template.

User Management

The following User Management permissions are available:

Permission	Description
View Users	View the list of users.
View and Manage Users	View, add, and edit users. Reset a user’s password. Access to all functionality of the Administer Users page.
View Roles	View the list of users and view the definition of a role in read-only mode.
View and Manage Roles	View, add, and edit roles. Access to all functionality of the Administer Roles pages.
View Logged-In Users	View the list of logged in users in the system.
View As End User	Allows the producer to act as the end user in view-only mode. The end-user role remains unchanged, but attempts to update data will not persist.

Account Management

The following Account Management permissions are available:

Permission	Description
View Accounts	View the list of accounts and view an account and its contacts in read-only mode.
View and Manage Accounts	View, add, and edit accounts and their contacts. Access to all functionality of the Accounts pages.

Operations Features

The following FlexNet Operations Features permissions are available:

Permission	Description
View Features	View features in read-only mode. Features are the bottom level in the product hierarchy.
Update Features	Edit features. Important • If Update Features is assigned to a role, also assign View Features.
Create Features	Add new features. Important • If Create Features is assigned to a role, also assign Update Features.
Change Feature State	Change the state of features, such as deploying a feature. Important • If Change Feature State is assigned to a role, also assign Update Features.
Delete Features	Delete features. Important • If Delete Features is assigned to a role, also assign View Features.
Set Feature Override	View and set the following license strings on an individual feature, overriding the license string values specified for a license model: Vendor String, Notice, and Serial Number. To see these fields, the FlexNet Operations license file must contain the FlexNet_Ops.FeatureOverride feature.

Operations Products, Suites, and Maintenance

The following FlexNet Operations Product, Suite, and Maintenance permissions are available:

Permission	Description
View Products, Suites, and Maintenance	View products, suites, and maintenance in read-only mode.
Update Products, Suites, and Maintenance	Edit products, suites, and maintenance. Important • If Update Products, Suites, and Maintenance is assigned to a role, also assign View Products, Suites, and Maintenance.
Create Products, Suites, and Maintenance	Add products, suites, and maintenance. Important • If Create Products, Suites, and Maintenance is assigned to a role, also assign Update Products, Suites, and Maintenance.
Change Products, Suites, and Maintenance State	Change the state of products, suites, and maintenance. Important • If Create Products, Suites, and Maintenance is assigned to a role, also assign Update Products, Suites, and Maintenance.
Delete Products, Suites, and Maintenance	Delete products, suites, and maintenance. Important • If Delete Products, Suites, and Maintenance is assigned to a role, also assign View Products, Suites, and Maintenance.
Assign Product Lines	Link product lines to user accounts in a customer account. (The FlexNet Operations administrator must enable product lines functionality in system configuration settings.) This permission is provided only to accounts with the administrator or portal administrator user roles by default. Permission to link product lines to user accounts can be granted to other user accounts by an administrator. In all cases, a user with this permission can assign only those product lines to which he or she is currently linked. Note • The ability to map products to product lines operates independently from the Assign Product Lines permission.
Delete File Images	Remove the physical file; only the metadata remains.
Download File Images	Download the file from the Producer Portal.
Deliver to Account	Subset of View and Manage Download Packages permission: creating/updating/uploading files, associating files/download packages, and restricting files to accounts.
View and Manage Download Packages	Manage download packages and files: creating/updating/uploading files, creating/updating download packages, associating files/download packages, associating download packages/products, EULA management, restricting download packages to accounts, and restricting files to accounts.

Operations Part Numbers

The following FlexNet Operations Part Numbers permission is available:

Permission	Description
Create Part Numbers	Import part numbers.

Operations License Management

The following FlexNet Operations License Management permissions are available:

Permission	Description
View Licenses	View licenses in read-only mode. Important • If View Licenses is assigned to a role, also assign View Entitlements.
Generate Licenses	Generate a license. Important • If Generate Licenses is assigned to a role, also assign View Licenses.
Rehost Licenses	Transfer a license from one host ID to another. Important • If Rehost Licenses is assigned to a role, also assign Generate Licenses.
Repair Licenses	Modify license attributes other than the supported host IDs. Important • If Repair Licenses is assigned to a role, also assign Generate Licenses.
Correct Publisher Error	Regenerate a license because the publisher made an error generating the original license. Important • If Correct Publisher Error is assigned to a role, also assign Generate Licenses.
Stop Gap Renewal	Generate a license to provide to a customer whose license has expired and has not yet completed the process of updating or renewing an entitlement. Important • If Stop Gap Renewal is assigned to a role, also assign Generate Licenses.
Generate Emergency Licenses	Generate an emergency license: a short-term license to provide to a customer whose license has not expired but is not functioning. Important • If Generate Emergency Licenses is assigned to a role, also assign Generate Licenses.
Return Licenses	Return licenses. Important • If Return Licenses is assigned to a role, also assign Generate Licenses.
Email Licenses	Email a license. Important • If Email Licenses is assigned to a role, also assign View Licenses.

Operations Policies

The following FlexNet Operations Policies permission is available:

Permission	Description
Override Policies	Override any policies. Important • If Override Policies is assigned to a role, also assign Generate Licenses, Rehost Licenses, Repair Licenses, and Return Licenses.

Permission

Description

Override Policies

Override any policies.

Important • If Override Policies is assigned to a role, also assign Generate Licenses, Rehost Licenses, Repair Licenses, and Return Licenses.

Operations Trusted Storage Licensing

The following FlexNet Operations Trusted Storage Licensing permissions are available. Additional permissions must also be assigned to view the Package Products, Activate Licenses, and Support Licenses pages to access the trusted storage licensing functionality.

Permission	Description
View Transaction Keys	View transaction keys in read-only mode.
Create Transaction Keys	Create transaction keys. Important • If Create Transaction Keys is assigned to a role, also assign View Transaction Keys.
Delete Transaction Keys	Delete transaction keys. Important • If Delete Transaction Keys is assigned to a role, also assign View Transaction Keys.
View Activation Specification Records (ASRs)	View Local Trial and Short Code Activation Specification Records (ASRs).
Create Local Trial ASRs	Create Local Trial ASRs. Important • If Create Local Trial ASRs is assigned to a role, also assign View Activation Specification Records (ASRs).
Delete Local Trial ASRs	Delete Local Trial ASRs. Important • If Delete Local Trial ASRs is assigned to a role, also assign View Activation Specification Records (ASRs).
Create Short Code ASRs	Create Short Code ASRs. Important • If Create Short Code ASRs is assigned to a role, also assign View Activation Specification Records (ASRs).
Delete Short Code ASRs	Delete Short Code ASRs. Important • If Delete Short Code ASRs is assigned to a role, also assign View Activation Specification Records (ASRs).
Manual Activations	Activate a trusted storage license.
Manual Returns	Return a trusted storage license.
Manual Repairs	Repair a trusted storage license.
Short Code Activations	Activate a trusted storage license using a short code.
Short Code Returns	Return a trusted storage license using a short code.
Short Code Repairs	Repair a trusted storage license using a short code.

Reporting

The following FlexNet Operations Reporting permissions are available.

Permission	Description
View Reports	Allows viewing of any report.
Create and Edit Reports	Grants access for report creation or editing.
Configure Reporting Server	Grants access to the Configure Reporting Server, Data Transformation and Reports pages.

Child Account Permissions - End-User Portal

The following sub-accounts permissions are available:

Permission	Description
View Child Line Items	View entitlement line items belonging to all sub-accounts of the user’s accounts.
Return Child Fulfillments	Perform returns on fulfillments belonging to all sub-accounts of the user’s accounts.
Rehost Child Fulfillments	Perform rehosts on fulfillments belonging to all sub-accounts of the user’s accounts.
Upgrade Child Fulfillments	Perform upgrades on fulfillments belonging to all sub-accounts of the user’s accounts.
Renew Child Fulfillments	Perform renewals on fulfillments belonging to all sub-accounts of the user’s accounts.
Transfer Child Line Items	Perform transfers of entitlement line items belonging to all sub-accounts of the user’s accounts.
View Child Licenses	View licenses belonging to all sub-accounts of the user’s accounts.
Generate Licenses for Child Line Items	Generate licenses for all sub-accounts of the user’s accounts.
Repair Child Fulfillments	Perform repairs on fulfillments belonging to all sub-accounts of the user’s accounts.
Manage Child Users	Create, manage and delete users for all sub-accounts of the user’s accounts.
Manage Child Accounts	Create, manage and delete accounts for all sub-accounts of the user’s accounts.
View Child Devices	View devices belonging to all sub-accounts of the user’s accounts.
View Child Accounts	View all sub-accounts of the user’s accounts.
View Child Users	View users for all sub-accounts of the user’s accounts.

License Technologies

The following FlexNet Operations License Technologies permission is available:

Permission	Description
License Technologies	This permission allows the user to manage license technologies using the License Technologies page in Operations.

End-User Portal

The following End-User Portal permissions are available:

Permission	Description
Manage Devices	This permission allows the user to manage hardware devices using the Manage Devices page. See also: End-User Portal permissions Generate Licenses and Return .
Manage Publisher Identities	This permission allows the user to manage publisher identities using the Manage Publisher Identity page.
Create Server	This permission allows the user to create a FlexNet Embedded license server.

FlexNet Embedded End-User Portal

The following FlexNet Embedded-specific permissions affect the functionality available to End-User Portal users:

Permission	Description
Map by Activation IDs	This permission allows the user see the Map by Activation IDs page in the End-User Portal. On this page, an end user can map one or more entitlements to an existing device or license server. Important • To succeed for users who are not in the account that owns the device or license server, this process also requires that the Skip Account Check system configuration setting be enabled.
Claim and Activate	This permission allows the user to see the Claim and Activate page in the End-User Portal. Users who can view the Claim and Activate page can potentially map entitlements to devices that are owned by unrelated accounts. Important • To succeed, this process also requires that the Skip Account Check system configuration setting be enabled).

Permission

Description

Map by Activation IDs

This permission allows the user see the Map by Activation IDs page in the End-User Portal. On this page, an end user can map one or more entitlements to an existing device or license server.

Important • To succeed for users who are not in the account that owns the device or license server, this process also requires that the Skip Account Check system configuration setting be enabled.

Claim and Activate

This permission allows the user to see the Claim and Activate page in the End-User Portal. Users who can view the Claim and Activate page can potentially map entitlements to devices that are owned by unrelated accounts.

Important • To succeed, this process also requires that the Skip Account Check system configuration setting be enabled).

Usage

The following Usage permissions are available:

Permission	Description
View Usage	This permission allows users to view usage menus and pages.
Edit Usage	Allows users to view the Usage Model drop down in the Create Product page and the ability to create Metered Usage model.

FlexNet Operations Permissions

FlexNet Operations Producer Portal Help Library

February 2018